SCHOOL COMMITTEE OFFICERS

Duties of the Chair

The Chair of the School Committee has the same powers as any other member of the Committee to vote upon all measures coming before it, to offer resolutions and to discuss questions. He/she will perform those duties that are consistent with his/her office and those required by law, state regulations, and this Committee. In carrying out these responsibilities, the Chair will:

1. Sign the instruments,acts,and orders necessary to carry out state requirements and the will of the Committee.
2. Consult with the Superintendent in the planning of the Committee's agendas.
3. Confer with the Superintendent on crucial matters that may occur between Committee meetings.
4. Appoint subcommittees, subject to Committee approval.
5. Call special meetings of the Committee as found necessary.
6. Be the public spokesperson for the Committee at all times except as this responsibility is specifically delegated to others.
7. Be responsible for the orderly conduct of all Committee meetings. As presiding officer at all meetings of the Committee, the Chair will:
  1. Call the meeting to order at the appointed time.
  2. Announce the business to come before the Committee in its proper order.
  3. Enforce the Committee's policies relating to the order of business and the conduct of meetings.
  4. Recognize persons who desire to speak,and protect the speaker who has the floor from disturbance or interference.
  5. Explain what the effect of a motion would be if this is not clear to members
  6. Restrict discussion to the question when a motion is before the Committee
  7. Answer all parliamentary inquiries,
  8. Put motions to a vote,stating definitely and clearly the vote and result thereof.

Duties of the Vice-­Chair
The Vice-­Chair of the Committee will act in the absence of the chairperson as presiding officer of the Committee and will perform such other duties as may be delegated or assigned to him/her.

Clerk
The clerk shall write correspondence for and in the name of the Committee or work with the Superintendent’s secretary to do so.
The clerk shall keep minutes for all executive session meetings and for any open meetings at which the Superintendent’s secretary is absent.

The Superintendent’s secretary will serve as recording secretary for School Committee meetings. The recording secretary will prepare a correct record of the minutes of regular and special meetings of the Committee. At the direction of the Committee, the recording secretary may conduct correspondence for and in the name of the Committee. The clerk will ensure that old and current minutes of the Committee are kept on record. The recording secretary will fulfill any other functions or carry out any other directives as voted on and ordered by the School Committee.

Note: The treasurer of the town serves as treasurer of the School Committee.


SOURCE: MASC (adapted)
LEGAL REF.: M.G.L. 71:36
ADOPTED: Prior to 2013
REVISED: October 11, 2016